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Circuit Clerk

**We are now a E-Flex Lite County. Now accepting Electronic Court Filings that DOES NOT Require Fees. Thank you for being patient.

| Advantages of eRecording with Columbia: Reduced labor, materials, postage and courier costs Shortened time gap to recordation. Fewer document errors and rejections Elimination of payments errors on county fees Increased security when sending and receiving documents. Improved tracking and filing of documents. Reduced consumption of fuel, electricity, and paper Columbia County accepts documents from: Corporation Service Company (CSC) eRecording Solutions - Website Simplifile eRecording - Website eRecording Partners Network (ePN) - Website Columbia County is electronically recording (eRecording) land records. Documents that originate on paper, such as loan closing documents, are scanned and placed into their proper recording order. When fully integrated, the electronic document recording process takes only seconds.
Lisa Lewis Columbia County Circuit Clerk, Probate & Recorder # 1 Courthouse Square, Ste 3 Magnolia, AR 71753 Phone: 870-235-3700 Fax: 870-235-3786 Email County Circuit Clerk, Probate & Recorder | Property Fraud Alert Property Fraud Alert is now available for Columbia County. Citizens may go to https://www.propertyfraudalert.com/phoenix/pfasignup.website/arcolumbia, it is simple to use. If property is in your name and is being sold or changed in any way, you will be alerted by email or by phone alert.

Clerks:

Lisa Lewis
Circuit Clerk
Email Lisa Lewis

Stephanie Brown
Deputy Clerk, Criminal & Juvenile /Court Admin.
Email Stephanie Brown

Shelby Pennington
Deputy Clerk, Domestic & Probate
Email Shelby Pennington

Lisa Pennington
Deputy Clerk, Civil
Email Lisa Pennington

Marsha Carter Hardwell
Deputy Clerk, Probate
Email Marsha Hardwell

Stacia Huffman
Deputy Clerk, Land Recording
Email Stacia Huffman

Kimberly Bridges Deputy Clerk, Child Support Email Kimberly Bridges

Helpful Website Links:

AOC Public Court Connect
caseinfo.arcourts.gov
Arkansas Circuit Clerks
Courts.Arkansas.gov

Arkansas State Courts Information
Courts.Arkansas.gov

Court Records
RecordsUSA.com

Real Estate Records
FidlarTechnologies.com

Tapestry
LandRecords.net

Legal Aid

www.arlawhelp.org

Agriculture website for the Arkansas Farm

Mediation Program Forms https://www.aad.arkansas.gov/arkansas-farmercreditor-mediation-program

CIRCUIT JUDGES

FIRST DIVISION DAVID C GRAHAM OUACHITA COUNTY COURTHOUSE 145 Jefferson SW / P.O. Box 763 Camden, AR 71711-0763 | Office: 870-837-2272 Office: 870-235-1160 Fax: 870-235-1161
SECOND DIVISION MARY THOMASON UNION COUNTY COURTHOUSE 101 North Washington, Suite 303 El Dorado, AR 71730 | Office: 870-864-1937 Fax: 870-864-1966
THIRD DIVISION RYAN P PHILLIPS OUACHITA COUNTY COURTHOUSE 109 Goodgame Street / P.O. Box 524 Camden, AR 71711-0524 | Office: 870-231-9145 Fax: 870-231-9330
FOURTH DIVISION JIM F ANDREWS JR UNION COUNTY COURTHOUSE 101 North Washington, Suite 203 El Dorado, AR 71730 | Office: 870-864-1947 Fax: 870-864-1946
FIFTH DIVISION DAVID W. TALLEY, JR. P.O. Box 785 Magnolia, AR 71754-0785 | Office: 870-234-6890 Fax: 870-234-5760
SIXTH DIVISION SPENCER G. SINGLETON UNION COUNTY COURTHOUSE 101 North Washington, Suite 205 El Dorado, AR 71730 | Office: 870-864-1968 Fax: 870-864-1969

COURT FEES

Court Cases | $165.00 (new) $50.00 (reopening)
Summons/Subpoenas | $2.50
Writs/Executions | $20.00
Judgments/LisPendens | $15.00 for first page ($5.00 each additional page)
Probate Case | $165.00
Probate Summons | $5.00
Reopen Probate Case | $50.00
Small Estates | $25.00
Authenticated Certification | $5.00

We are a Contexte County. We are accepting Electronic Filings that require no fees. Our court still requires the original court documents for new cases and other documents that requires fees.

RECORDING FEES

21-6-306

Recording deeds, deeds of trust, mortgages, release deeds, powers of attorney, plats, oil & gas, contracts, survey plats, notary bonds, foreign judgments, writs of execution, writs of garnishment, materialmen's liens, and other recordable documents.

$15.00 for one (1) page, one (1) side only, and $5.00 for each additional page.

For recording mortgage assignments, mortgage releases, oil & gas assignments and other instruments when multiple instruments are listed in a single document, an additional fee of $15.00 per instrument listed not to exceed $300.00 shall be charged. $8.00 for filing or recording a certificate of assessment.

All legal-size documents are an additional fee of $25.00.

In-house copy fees, if you make your own copies, the charge is $0.50. If we make your copies, the fee is $1.00.

Certified - $5.00

RECORDING STANDARDS

14-15-402 Instruments to be recorded.

Paper size: 8 1/2" x 11"

Margins: 2 1/2" margin at top of first page, at least 1/2" margin on sides and bottoms of all other pages.

First Page Content:

Top right of the first page reserved for the recorder for the file mark and recording information. The first page must contain the following information:

1. Title of document
2. Name of Grantor and Grantee

All documents shall be acknowledged in accordance with section 16-47-207.

All documents must be legible to be accepted.

14-15-403 Instruments affecting title to property.

The name and address of person who, and the governmental agency, if any, which prepared the instrument must appear on the first page; the name is either printed, typewritten, or stamped in a legible manner.

14-15-408 Tender of fees required.

Fees for recording must be tendered before document is recorded.

26-60-110 Recordation of deed.

The following statement must be stamped thereon or attached thereon in a manner which will cause it to be recorded as a part of the instrument:

"I certify under penalty of false swearing that documentary stamps or a documentary symbol in the legally correct amount has been placed on these instruments."

This is for Quit Claim and Timber Deeds only. For all other Deeds and Minerals Deeds you would need a Tax Stamp Affidavit if money exchanged for the property. Or a Tax Compliance Affidavit and select a reason for no money. Grantee or Agent for Grantee must sign statement.

Documentary stamps are available at the Arkansas State Revenue Office and must be placed on the document and must be legible. Documentary Stamps are $3.30 per thousand dollars as pertains to the purchase price of the property.

For the property tax affidavit or affidavit of compliance form that is required by all property transfers, please visit REPropertyTaxComplianceForm.pdf (ark.org)